JOB DESCRIPTION : RECRUITMENT AND OFFICE MANAGEMENT INTERN
Elite Events is a Brussels based events and people management company.
We specialise in human resources and international event management for over 10 years.
We are an A-to-Z event agency that creates engaging and memorable events.
Description of the job:
As an Recruitment and Office Management Intern you will support our People and Operations departments. This internship offers a comprehensive immersion into human resources coordination and administrative managementwithin a fast-paced environment.
Specific responsibilities may include:
• Manage and process new applications received via the Liveforce platform
• Contact candidates by phone and efficiently schedule interviews
• Approve and maintain the accuracy of the personnel database on Liveforce
• Ensure timely and effective communication with staff via telephone regarding missions and logistics
• Prepare and organize uniforms and essential work accessories for the personnel • Verify that teams collect their uniforms in a timely manner and ensure they are prepared and well-presented for assignments
• Coordinate and supervise the missions on spot
• Conduct follow-up calls with Team Leaders based on questionnaires received from them
• Update the Uniforms tracking table and coordinate the collection of all work materials
• Assist the Planning and Operations Manager and the People Department Director by contacting personnel in cases of urgent cancellations or staff shortages and other relevant tasks
• Act as the primary point of contact for incoming calls, responding to the telephone and dispatching requests or information to the relevant colleagues
• Manage the inventory of office supplies, process necessary orders, and record invoices
• Support coordination with the building administrator as a key contact point, under the guidance of the People Department Director
Qualifications:
• Currently pursuing studies in Human Resources, Office Management or a related discipline.
• Fluency in English, French, and Dutch is required to effectively manage communication with diverse staff and external partners.
• Demonstrated proficiency in organizational skills and rigorous attention to detail.
• Excellent interpersonal and telephone communication abilities are essential.
• Proactive attitude and ability to effectively coordinate multiple administrative and logistical tasks.
How to apply:
Please send your CV as well as motivation letter including the lenght of your internship and conditions to admin@elite-events.be.
Should you be shortlisted, we will contact you for an interview. If you are not contacted by us, please consider that your application was not selected.
Thank you.
